Link a Product to a Company in Vinimay

Link a product to a company in Vinimay to keep your inventory, product prices, and business records organized. Every product must be associated with a company, so selecting the correct company helps you manage products under the appropriate business. If you operate multiple businesses, maintaining the correct company association makes inventory management easier.

This guide explains how to link a product to a company when adding a new product, verify the company association, and change it later by editing the product.

Why Does the Company Link Matter?

Linking a product to the correct company helps you:

• Keep product records associated with the right business.

• Organize inventory, stock quantities, and product prices.

• Maintain clear company-wise records.

• Reduce confusion when managing multiple businesses.

• Review and update product details more easily.

Step 1: Check Your Company

Before adding a product, make sure the company already exists in Vinimay.

1. Log in to your Vinimay account.

2. Click Companies in the sidebar.

3. Review the available company cards.

4. Check the company name, business type, GST status, contact details, registration number, and GSTIN.

Each company appears as a separate card. The badge at the top shows the total number of companies available in your account.

To update company details, click the three-dot menu on the relevant company card and select Edit. The Edit Company form contains three sections: Company Basic Details, GST Registration Details, and Company TDS Details.

Step 2: Choose the Company When Adding a Product

Follow these steps to link a product to a company in Vinimay when creating a new product.

1. Click Inventory in the sidebar.

2. Select Add Product.

3. Locate the Company field at the top of the Create New Product form.

4. Select the correct company from the dropdown. This field is required.

5. Enter the product name, opening stock, unit, selling price, cost price, and HSN code as applicable.

6. Review the information and click Create Product.

Your product will be saved with the selected company association.

Tip: Check the company name carefully before saving, especially if you manage multiple businesses with similar names.

Step 3: Check the Company Link in the Inventory List

After creating the product, verify that it is associated with the correct company.

1. Open the Inventory page.

2. Find the product you created.

3. Look for the company badge beside the product name.

4. Review the displayed company information.

For example, a badge such as “1 company” indicates the company association shown for that product in the Inventory list. Checking this badge helps you confirm the association without reopening the product form.

If the company information appears incorrect, open the product's edit form and review the selected company.

Step 4: Change the Company of an Existing Product

If you selected the wrong company or need to update the product's company association, you can edit the existing product.

1. Open the Inventory page.

2. Find the product you want to update.

3. Click the edit icon in the Actions column.

4. Locate the Company dropdown in the Edit Product form.

5. Select the correct company.

6. Review the other product details, including stock and prices.

7. Click Save Changes.

After saving, return to the Inventory list and check the company badge again.

Important: If the product has already been used in invoices or other transactions, review the possible impact on existing records before changing its company. Do not assume that changing the company automatically transfers or updates historical transactions.

Quick Recap

Here is the complete process for linking a product to a company in Vinimay:

1. Open Companies and confirm that the required company exists.

2. Go to Inventory → Add Product.

3. Select the company from the required Company dropdown.

4. Enter the product details and click Create Product.

5. Verify the company badge in the Inventory list.

6. To change the company later, edit the product, select the correct company, and click Save Changes.

Tips for Managing Products by Company

• Choose the company carefully: Confirm the company before creating a product.

• Keep company details complete: Review GST and registration information where applicable.

• Check imported products: Review company associations after importing products in bulk.

• Review details before saving: Double-check the company and product information when editing.

• Use clear product names: Descriptive names make inventory items easier to find.

• Review inventory regularly: Check product details to identify incorrect or outdated information.

Following these practices helps keep product records organized when using multi-company accounting software.

Frequently Asked Questions

1. Is the Company field required when adding a product in Vinimay?

Yes. The Company field in the Create New Product form is marked as required. Select the appropriate company before creating the product.

2. Can I change a product's company later?

Yes. Open Inventory, click the product's edit icon, select the correct company from the Company dropdown, and click Save Changes.

3. What does the “1 company” badge mean?

The company badge appears beside the product name in the Inventory list and displays the product's company association. Check it to confirm that the product is linked to the intended business.

4. Where can I find my companies in Vinimay?

Click Companies in the sidebar. Each available company appears as a card containing its business and registration details.

5. How can I edit company details?

Open the Companies page, click the three-dot menu on the relevant company card, and select Edit. You can then update the available company information.

6. Why should I link a product to the correct company?

Linking products to the correct company helps organize inventory records, maintain clear business information, and reduce confusion when managing multiple companies.

7. Which details should I enter when creating a product?

Enter the company, product name, opening stock, unit, selling price, cost price, and HSN code as applicable. Complete the required fields before saving.

Conclusion

Knowing how to link a product to a company in Vinimay helps you maintain organized inventory and clear business records. Select the correct company when adding a product, verify the association in the Inventory list, and use the Edit Product form whenever a change is required. These simple steps make product management easier, especially when handling multiple businesses.